Perplexity Spaces let you organize your searches and files into separate projects. A Personal Space can only be seen by you. If you need to collaborate with coworkers, you must convert it to a Team Space. This process moves all your saved searches, uploaded files, and custom instructions into a shared workspace. This article explains the conversion steps and what changes when you make a space collaborative.
Key Takeaways: How to Convert a Personal Space to a Team Space
- Spaces > Space Settings > Convert to Team Space: The only way to change a personal space to a shared one.
- Team Spaces require a Perplexity Pro or Enterprise plan: Personal Spaces work on free accounts, but Team Spaces need a paid subscription.
- All content transfers automatically: Searches, files, and instructions move to the Team Space without manual re-uploading.
What Are Personal Spaces and Team Spaces in Perplexity?
A Personal Space in Perplexity is a private workspace. Only you can see its searches, uploaded documents, and custom instructions. It is tied to your individual account. A Team Space is a shared workspace. Multiple people can view, search within, and contribute to it. Team Spaces are part of Perplexity Pro and Enterprise plans. When you convert a Personal Space to a Team Space, you change its visibility and collaboration settings. The space becomes accessible to anyone you invite. All existing content remains intact. The conversion is a one-way action. You cannot revert a Team Space back to a Personal Space.
Prerequisites for Conversion
Before you start, you need two things. First, a Perplexity Pro or Enterprise subscription. Free accounts cannot create or own Team Spaces. Second, you must be the owner of the Personal Space. Only the person who created the space can convert it. If you have a free account, upgrade to Pro first. Go to Settings > Subscription and choose a Pro or Enterprise plan.
Steps to Convert a Personal Space to a Team Space
The conversion process takes less than two minutes. You do not need to export or re-upload any files. Follow these steps exactly.
- Open the Perplexity web app
Go to perplexity.ai and sign in with your account. The conversion cannot be done from the mobile app. - Navigate to Spaces
Click the Spaces icon in the left sidebar. It looks like a folder. A list of your spaces appears. - Select the personal space you want to convert
Click the name of the space. Make sure it is the correct one. You cannot undo this action. - Open Space Settings
Click the gear icon next to the space name. A Settings panel opens on the right side of the screen. - Click Convert to Team Space
Scroll down to the section labeled Team Space Options. Click the Convert to Team Space button. A confirmation dialog appears. - Confirm the conversion
Read the warning. It states that the space will become shared and cannot be made private again. Click Convert to proceed. The page refreshes automatically. - Invite team members
After conversion, the space shows a new Invite button. Click it to add coworkers by email or by sharing a link. Each invited person needs a Perplexity Pro or Enterprise account to access the Team Space.
What Happens to Existing Content
All saved searches remain in the space. Uploaded PDFs, images, and text files stay where they were. Custom instructions and prompts are preserved. The space name and description do not change. The only difference is the visibility. The space now appears under the Team Spaces section in the sidebar of every invited member.
Common Issues After Converting a Personal Space to a Team Space
Invited Users Cannot See the Space
This happens when the invited person does not have a Perplexity Pro or Enterprise account. Team Spaces require a paid subscription for every member. The space owner cannot override this restriction. Have the invited user upgrade their account. After upgrading, they can see the space in their sidebar.
Search History Is Not Shared
Only the searches saved inside the space are visible to the team. Searches performed outside the space remain private to each user. Team members see the searches you explicitly saved into the Team Space. They do not see your personal search history. This is by design. To share a search, save it to the Team Space before the conversion or move it afterward.
Files Uploaded After Conversion Belong to the Space
Any file uploaded to a Team Space is owned by the space, not by the individual uploader. All members with access can view, download, and delete those files. There is no per-file permission control. If you need to restrict access to certain files, keep them in a separate Personal Space.
The Space Name Cannot Be Changed After Conversion
You can rename the space after conversion. Click the space name at the top of the page and edit it. Renaming does not affect the shared content or member access.
Personal Space vs Team Space: Key Differences
| Item | Personal Space | Team Space |
|---|---|---|
| Visibility | Only you | All invited members |
| Required plan | Free or any paid plan | Pro or Enterprise only |
| Reversibility | Can be converted to Team Space | Cannot be reverted to Personal Space |
| File ownership | Uploader owns the files | Space owns the files |
| Search history | Private to you | Shared among members |
After converting, you can manage members from the space settings. Click the Members tab to see who has access. You can remove a member at any time. Removed members lose access to all content in that Team Space. Their personal spaces remain unaffected.
Converting a Personal Space to a Team Space is a straightforward process. You now know the exact steps and what changes after the conversion. Try inviting one coworker first to test the shared workspace. You can also create a new Team Space from scratch if you prefer not to convert an existing personal one. Use the Create Space button and select Team Space from the options.