You want to add buffer time between back-to-back meetings in Outlook to avoid rushing from one event to the next. Copilot can analyze your calendar and suggest automatic buffers before or after meetings. This feature uses your calendar data and meeting duration to propose gaps. This article explains how to enable and use Copilot to … Read more
You want to use Copilot in Outlook to automatically suggest conditional formatting rules that highlight important emails. Conditional formatting in Outlook applies visual cues like colors and fonts to messages that match specific conditions. Copilot can analyze your email patterns and propose rules such as highlighting messages from your manager or flagging unread items from … Read more
Manually scanning every email attachment for vendor invoices is time-consuming and error-prone. Copilot in Outlook can identify invoice attachments automatically and help you forward them to the correct department. This guide explains how to set up Copilot prompts that detect invoice-related emails and how to forward them with a single click. By the end, you … Read more
You need to schedule a conference room, projector, or company car using Outlook, but the back-and-forth with resource mailboxes wastes time. Resource mailboxes let you book shared assets by inviting them to a meeting, yet manual approval delays still occur. Copilot in Outlook can draft the meeting request, suggest an available time, and send the … Read more
You need to send a series of follow-up emails after a meeting, a sales call, or a proposal submission. Manually writing each message takes time and risks sounding repetitive. Copilot in Outlook can generate a complete follow-up sequence from a single prompt, saving you from typing each email individually. This article explains how to set … Read more
You have a busy inbox with dozens of emails arriving daily. Manually assigning Outlook categories to each message takes time and is easy to forget. Copilot in Outlook can read the content of each inbound email and automatically apply the categories you set up in your mailbox. This article explains how the auto-tagging feature works, … Read more
You have a meeting scheduled with participants in multiple time zones and need to move it to a slot that works for everyone. Manually checking each attendee’s local time and finding a common free window can take several minutes and often leads to errors. Copilot in Outlook can analyze the calendar availability of all participants … Read more
You want Outlook to automate repetitive email tasks like moving messages to folders, forwarding them to your team, or marking them as read. The built-in Quick Steps feature already lets you apply multiple actions with one click, but you have to create and configure each one manually. Copilot in Outlook now suggests macro-style action sequences … Read more
If you manage a busy calendar, duplicate meeting invites can waste time and cause confusion. You might receive the same invite from an organizer who sends an update, or a delegate who resends a meeting. Copilot in Outlook can scan your calendar and flag these duplicates before you accept them. This article explains how to … Read more
When you use Copilot in Outlook to summarize an email thread or draft a reply, you may wonder whether messages under a litigation hold are included in the response. Litigation holds preserve all mailbox content for legal or compliance purposes, and Copilot must respect these holds to avoid surfacing protected data. This article explains exactly … Read more