As a SharePoint site owner, you may need to ensure that every document added to a specific library automatically receives a retention label for compliance or record management. Without a default label, users must manually apply the correct label, which leads to inconsistent classification and potential data governance gaps. This article explains how to set … Read more
SharePoint site sensitivity labels let you apply Microsoft 365 sensitivity labels to SharePoint sites to enforce data governance. These labels control site access, sharing policies, and conditional access settings directly from the label. This guide explains how to enable sensitivity labels for SharePoint sites, configure them in the Microsoft Purview compliance portal, and apply them … Read more
As a SharePoint site owner, you need to protect sensitive business data stored in your site. Sensitivity labels let you classify and protect content based on its confidentiality level. This article explains what sensitivity labels are, what you need to set them up, and provides a practical checklist to apply and manage labels on your … Read more
You want to protect sensitive business data stored in SharePoint sites without slowing down your team. Sensitivity labels let you classify content and enforce protection rules at the site level. This article explains how to set up and apply sensitivity labels to SharePoint sites. You will learn the prerequisite steps, the labeling workflow, and common … Read more
You need to configure SharePoint sites to send activity data to Microsoft Purview Audit. Without this setup, site-level events like file access, permission changes, and sharing actions are not recorded in the audit log. The default audit configuration in Microsoft 365 does not automatically capture all SharePoint site activities. This article explains the required permissions, … Read more
SharePoint site owners often need to prepare their sites for a Microsoft Purview audit. This audit examines site permissions, sharing settings, content classification, and activity logs. The goal is to verify that sensitive data is protected and that access controls meet your organization’s compliance requirements. This article provides a practical checklist for SharePoint site owners … Read more
You need to locate all files shared with people outside your organization before a compliance review. Microsoft 365 does not show every externally shared file in one simple list by default. This article explains the best settings to find externally shared files across SharePoint, OneDrive, and Microsoft Teams. You will learn how to configure auditing, … Read more
As a SharePoint site owner, you need to know which files have been shared with people outside your organization before a compliance review or audit. Without a clear view of external sharing, sensitive data can remain exposed longer than allowed. SharePoint provides built-in reports and settings to help you locate externally shared files quickly. This … Read more
When you need to audit documents or monitor content for regulatory requirements, a compliance review view in SharePoint lets you filter and display items that need attention. This view helps reviewers see only flagged documents, pending approvals, or content with specific metadata. However, many site owners create views that fail to show the right data … Read more
SharePoint site owners often need a quick way to review all documents for compliance without scrolling through every folder. A compliance review view filters content by metadata like approval status, expiration date, or sensitive content type. This article explains how to build a custom view in SharePoint that shows only items requiring review. You will … Read more