You want to protect sensitive business data stored in SharePoint sites without slowing down your team. Sensitivity labels let you classify content and enforce protection rules at the site level. This article explains how to set up and apply sensitivity labels to SharePoint sites. You will learn the prerequisite steps, the labeling workflow, and common … Read more
You need to configure SharePoint sites to send activity data to Microsoft Purview Audit. Without this setup, site-level events like file access, permission changes, and sharing actions are not recorded in the audit log. The default audit configuration in Microsoft 365 does not automatically capture all SharePoint site activities. This article explains the required permissions, … Read more
SharePoint site owners often need to prepare their sites for a Microsoft Purview audit. This audit examines site permissions, sharing settings, content classification, and activity logs. The goal is to verify that sensitive data is protected and that access controls meet your organization’s compliance requirements. This article provides a practical checklist for SharePoint site owners … Read more
You need to locate all files shared with people outside your organization before a compliance review. Microsoft 365 does not show every externally shared file in one simple list by default. This article explains the best settings to find externally shared files across SharePoint, OneDrive, and Microsoft Teams. You will learn how to configure auditing, … Read more
As a SharePoint site owner, you need to know which files have been shared with people outside your organization before a compliance review or audit. Without a clear view of external sharing, sensitive data can remain exposed longer than allowed. SharePoint provides built-in reports and settings to help you locate externally shared files quickly. This … Read more
When you need to audit documents or monitor content for regulatory requirements, a compliance review view in SharePoint lets you filter and display items that need attention. This view helps reviewers see only flagged documents, pending approvals, or content with specific metadata. However, many site owners create views that fail to show the right data … Read more
SharePoint site owners often need a quick way to review all documents for compliance without scrolling through every folder. A compliance review view filters content by metadata like approval status, expiration date, or sensitive content type. This article explains how to build a custom view in SharePoint that shows only items requiring review. You will … Read more
Site owners often see documents remain in a SharePoint site even after they delete them. This happens because a retention hold from Microsoft 365 compliance policies prevents permanent deletion. Site owners need to understand how these holds work, what they can and cannot do, and how to manage content under a hold. This article explains … Read more
SharePoint site owners often see documents that should have been deleted but remain accessible. This happens because a retention hold is active on the site or library. A retention hold prevents permanent deletion of content that is subject to a Microsoft 365 retention policy or eDiscovery hold. This article explains how retention holds work in … Read more
Site owners often see a document locked in a retention hold and do not understand why they cannot delete or edit it. The hold is triggered by a Microsoft 365 retention policy or a litigation hold applied by a compliance administrator. This behavior protects content from permanent deletion or alteration during legal or regulatory obligations. … Read more