How to Revoke Access to a Shared Notion Page

You may need to revoke access to a Notion page when a collaborator leaves your team, when a project ends, or when someone no longer needs to view sensitive information. Notion allows page owners and workspace admins to remove individual people or groups from a page’s share menu. This article explains the exact steps to remove a person’s access, what happens to their permissions, and how to handle shared links and guest accounts.

How Notion Page Sharing Works

Every Notion page has a share menu that lists all people and groups who can view, comment, or edit that page. The page creator and workspace admins control these permissions. When you add someone to a page, Notion records their access level — Can View, Can Comment, or Can Edit. Removing a person from the share menu instantly revokes all their access to that page. If the person is a workspace member, they can still access other pages they have permission to see. If the person is a guest, revoking access from the page also removes their guest status for that page but does not delete their guest account from the workspace. To fully remove a guest from all pages, you must delete their guest account from workspace settings.

Steps to Revoke Access to a Shared Notion Page

Follow these steps to remove a specific person or group from a page’s share menu. You must be the page owner or have workspace admin privileges.

1. Open the page and click Share
   Navigate to the page you want to manage. In the top-right corner of the page, click the Share button. The share menu opens, showing the current list of people and groups with access.
2. Find the person or group to remove
   Scroll through the list under the heading “People with access.” Each entry shows the person’s name, email, and current permission level (Can View, Can Comment, or Can Edit). Groups appear with a group icon.
3. Click the three-dot menu next to the person’s name
   Hover over the person’s row. Three dots appear on the right side of the row. Click the three dots to open a context menu.
4. Select Remove from the context menu
   In the context menu, click Remove. A confirmation dialog may appear asking “Remove [person’s name] from this page?” Click Remove again to confirm.
5. Verify the person is removed
   The person’s name disappears from the share menu list. They no longer have access to the page. If they try to open it, Notion displays a “Page not found” error.

Revoking Access via a Shared Link

If you shared the page using an invite link (anyone with the link can view), you must disable or change the link to prevent new people from accessing the page.

1. Open the Share menu
   Click Share in the top-right corner of the page.
2. Find the “Share link” section
   Under the “Share link” heading, you see the current link and its permission level: No Access, Can View, Can Comment, or Can Edit.
3. Change the link permission to No Access
   Click the dropdown next to the link and select No Access. Anyone who has the link but was not explicitly added to the page can no longer open it.

Removing a Guest from the Workspace

If the person you want to remove is a guest (not a workspace member), revoking access from one page does not remove them from other pages they may have access to. To remove a guest from all pages at once, delete their guest account.

1. Go to Settings & Members
   Click Settings & Members in the left sidebar. If you are using a workspace sidebar, click the workspace name in the top-left and select Settings & Members.
2. Open the People tab
   In the left panel, click People. The list shows workspace members and guests. Guests are marked with a “Guest” badge.
3. Find the guest and click the three-dot menu
   Locate the guest you want to remove. Click the three dots on the right side of their row.
4. Select Remove from workspace
   Click Remove from workspace. Confirm the removal in the dialog. The guest loses access to all pages they could view in that workspace.

If Notion Still Shows the Person as Having Access

Page Not Reflecting the Removal

If the share menu still lists the person after you removed them, refresh the page by pressing F5 or clicking the browser’s refresh button. Notion sometimes caches the share menu data. After refreshing, the person should no longer appear.

Person Still Appears in a Group with Access

If the person belongs to a group that has access to the page, removing them individually does not block them because the group permission overrides. To revoke their access, you must either remove the person from the group or change the group’s permission level. Go to Settings & Members > People, find the group, and edit its membership.

Person Can Still Access via a Shared Link

If the page’s invite link is set to Can View or a higher permission, anyone with the link can access the page even if you removed them from the explicit list. To block this, change the link permission to No Access as described in the “Revoking Access via a Shared Link” section above.

Guest Still Has Access to Other Pages

Removing a guest from one page does not revoke their access to other pages they were invited to. To remove a guest from all pages, follow the steps in “Removing a Guest from the Workspace” above.

Notion Page Access Levels Compared

Item	Can View	Can Comment	Can Edit
Read content	Yes	Yes	Yes
Add comments	No	Yes	Yes
Edit page content	No	No	Yes
Share page with others	No	No	Yes (if allowed by workspace settings)

Revoking access to a shared Notion page is a straightforward process using the Share menu. You can remove individual people, disable invite links, or delete guest accounts when needed. After removing someone, verify that the page no longer appears in their sidebar. For workspace admins, the People tab offers a centralized way to manage guest access across all pages at once.