When you run a sharing report in the SharePoint admin center, you may see entries labeled as “Unknown User” instead of a person’s name or email address. This happens because the user account that performed the sharing action no longer exists in your Microsoft 365 tenant. The user could have been deleted from Azure Active … Read more
When a user in your organization changes their display name or email address, existing “Specific People” links in SharePoint may stop working. These links are used to grant access to a specific person or group on a site, list, or library. The cause is that SharePoint stores the user’s identity as a claim that references … Read more
When a user changes their display name in Microsoft 365, any Specific People link they created in a SharePoint document library breaks. The link no longer resolves to the intended person, and users see an error or an unresolvable name instead of a clickable contact. This happens because SharePoint stores the user’s email address or … Read more
When a user in your organization changes their display name, SharePoint links that point to that specific person can break. These links, often created using the people picker or the Mention control in modern pages, rely on the user’s unique identifier. But the link text may still show the old name. This mismatch can confuse … Read more
You need to allow external users to access a single SharePoint site without changing the sharing settings for all sites in your organization. The default tenant-level sharing policy in SharePoint applies to every site, but you can override it for an individual site. This article shows you how to set external sharing for one SharePoint … Read more
When you own a SharePoint site, you may need to let people outside your organization access specific files or folders. The default sharing settings for your whole tenant might be too restrictive or too open for a single site. This article explains how to set external sharing for one SharePoint site without changing the global … Read more
You need to share a document library with external reviewers but want to prevent them from editing files. The default sharing links in SharePoint allow view or edit access, but there is no built-in review-only link that blocks editing while permitting comments and viewing. This article explains how to create a review-only link for a … Read more
As a SharePoint site owner, you often need to share documents with people who must review them but should not edit or delete files. The default sharing links in SharePoint grant either full edit access or view-only access, which does not match the review scenario. This article explains how to create a review-only sharing link … Read more
You need to share a document library with external reviewers without giving them edit rights. A standard share link lets users view or edit files, but you want them to only review and leave comments. This article explains how to create a review-only link for a SharePoint document library. You will learn the exact settings … Read more
You need to see every file that has been shared with someone outside your organization across a SharePoint site. SharePoint does not display all external shares in one list by default. This article explains how to use the SharePoint admin center and site collection audit logs to generate a complete report of externally shared files. … Read more