When a user in your organization changes their display name, SharePoint links that point to that specific person can break. These links, often created using the people picker or the Mention control in modern pages, rely on the user’s unique identifier. But the link text may still show the old name. This mismatch can confuse … Read more
You need to allow external users to access a single SharePoint site without changing the sharing settings for all sites in your organization. The default tenant-level sharing policy in SharePoint applies to every site, but you can override it for an individual site. This article shows you how to set external sharing for one SharePoint … Read more
When you own a SharePoint site, you may need to let people outside your organization access specific files or folders. The default sharing settings for your whole tenant might be too restrictive or too open for a single site. This article explains how to set external sharing for one SharePoint site without changing the global … Read more
You need to share a document library with external reviewers but want to prevent them from editing files. The default sharing links in SharePoint allow view or edit access, but there is no built-in review-only link that blocks editing while permitting comments and viewing. This article explains how to create a review-only link for a … Read more
As a SharePoint site owner, you often need to share documents with people who must review them but should not edit or delete files. The default sharing links in SharePoint grant either full edit access or view-only access, which does not match the review scenario. This article explains how to create a review-only sharing link … Read more
You need to share a document library with external reviewers without giving them edit rights. A standard share link lets users view or edit files, but you want them to only review and leave comments. This article explains how to create a review-only link for a SharePoint document library. You will learn the exact settings … Read more
You need to see every file that has been shared with someone outside your organization across a SharePoint site. SharePoint does not display all external shares in one list by default. This article explains how to use the SharePoint admin center and site collection audit logs to generate a complete report of externally shared files. … Read more
As a SharePoint site owner, you are responsible for knowing who can access what content. Shared files that are visible beyond your intended audience can create security risks and compliance gaps. SharePoint provides several built-in tools to audit sharing activity, but they are scattered across site settings, the admin center, and external reporting features. This … Read more
If you need to remove anonymous links before a compliance review, you are dealing with shared files and folders that anyone can access without signing in. Anonymous links, also called Anyone links, bypass authentication and expose content to external users. This article explains how to identify these links, how to remove them using SharePoint admin … Read more
When you set the sharing policy to allow sharing only with existing guests, you expect that new external users cannot be added to your SharePoint sites or Microsoft 365 groups. However, many administrators find that this setting does not work as expected. The root cause is often a misunderstanding of how the policy interacts with … Read more