You may need to see the size of emails directly in your inbox to manage your mailbox storage. Outlook does not display file size in the default message list view. This article explains how to add the Size column to your main message list. You will learn the steps to customize the view for any … Read more
You may have noticed a folder named Conversation History in your Outlook folder list. This folder appears automatically for users of Skype for Business or Microsoft Teams. It stores records of your instant message conversations as email-like items. This article explains the purpose of this folder and provides clear steps to manage its contents or … Read more
Organizing a crowded inbox can be difficult. A clear folder structure helps you find emails quickly and manage projects efficiently. Outlook allows you to create a main folder and add multiple levels of subfolders inside it. This article provides the steps to build a logical folder hierarchy from scratch. Key Takeaways: Building a Folder Structure … Read more
Your sent emails show an incorrect or outdated sender name, confusing recipients. This happens because the display name in your email account settings is wrong. You can fix this by updating your name in Outlook’s account settings. This article explains why the wrong name appears and provides steps to correct it. You will learn how … Read more
Your Outlook inbox may display messages from multiple email accounts in a single, combined view. This happens when the default folder settings are configured to show all mail in one place. The unified inbox can make it difficult to distinguish which emails belong to which account. Outlook provides a feature called the Focused Inbox and … Read more
You may need to schedule a task or meeting based on information in an email. Dragging the email to the calendar icon is a common method, but it does not work for all users or situations. This feature creates a new calendar appointment with the email’s details pre-filled. This article provides step-by-step methods to copy … Read more
You may see two different places to manage contacts in Windows: the Outlook app and the People app. This can cause confusion about where your contacts are stored and which app to use for updates. The core difference is that Outlook manages contacts within your email account, while the People app is a system-wide address … Read more
You need to include vendors or clients in your company’s main Outlook address book. The Global Address List is typically reserved for internal employees only. This article explains the methods to make external contacts available to all users in your organization. Key Takeaways: Adding External Contacts to the GAL Mail-Enabled Contact Object: The primary method … Read more
You receive an important email in a language you don’t understand. Manually copying text into a web translator is slow and breaks your workflow. Outlook has a built-in translation feature powered by Microsoft Translator. This article explains how to use the Outlook translator directly within your inbox to read messages in another language. Key Takeaways: … Read more
Your Outlook inbox may incorrectly filter emails from trusted contacts into the Junk Email folder. This happens because Outlook’s protection system analyzes more than just the sender’s address. This article explains why legitimate emails get flagged and provides clear steps to permanently whitelist a sender or domain. Key Takeaways: Whitelisting Senders in Outlook Junk Email … Read more