You need to send sensitive information such as financial data, legal documents, or personal health details through email. Outlook includes a built-in feature called Office Message Encryption or OME that protects your message content from unauthorized access. This article explains what OME does and the exact steps to encrypt an email in Outlook for Windows, … Read more
When an email is forwarded, standard email authentication methods like SPF, DKIM, and DMARC often break because the forwarding server changes the message envelope or headers. This can cause legitimate forwarded messages to be flagged as spam or rejected outright. ARC (Authenticated Received Chain) is an email authentication standard that preserves the original authentication results … Read more
BIMI, short for Brand Indicators for Message Identification, displays your verified brand logo next to your email in recipients’ inboxes. This feature helps your emails stand out and builds trust by confirming your domain’s authenticity. To show your logo, you must meet specific technical requirements and configure DNS records correctly. This article explains what BIMI … Read more
When you send mail from Outlook or a Microsoft 365 tenant, recipients may see DKIM failures in their email headers. This usually happens because the DKIM selector value in your email does not match the public key published in your domain's DNS. The mismatch causes receiving mail servers to mark your messages as suspicious or … Read more
You need to send an email with voting buttons in Outlook so recipients can vote on a proposal, meeting time, or decision without leaving their inbox. Outlook includes a built-in polling feature that adds Approve, Reject, or custom buttons to any message. This article explains how to add voting buttons to an email, how to … Read more
When you use the “Reply with Meeting” feature in Outlook, the new meeting request automatically uses a default duration of 30 minutes. This default can cause scheduling problems if your organization frequently holds 60-minute or 90-minute meetings. You need to change a setting in Outlook Options to adjust this default duration to match your typical … Read more
You want a specific email to stay at the top of your Outlook inbox every time you open the program. The built-in flagging system moves emails to a separate list, and sorting by date buries older messages. Outlook does not have a permanent pin feature that survives closing and reopening the application. This article explains … Read more
You want to delay the reappearance of an email until a precise time you choose. Outlook’s built-in snooze feature lets you hide a message and bring it back to your inbox at a specific date and time. This article explains how to snooze individual emails for a custom time using the desktop app, web app, … Read more
You receive an email that requires follow-up by a specific date. Instead of leaving it in your inbox or manually creating a task, Outlook lets you convert that email into a task with the due date already filled in. This feature copies the email content into a new task and sets a due date based … Read more
Outlook can suggest short replies to emails you receive, saving time on routine responses. This feature uses AI to analyze incoming messages and offers three pre-written reply options. The Suggested Replies toggle is available in Outlook for Microsoft 365 and Outlook on the web, but it only works when your mailbox language is set to … Read more