Your Outlook mailbox can become slow and difficult to manage when filled with old emails. AutoArchive is a built-in feature that automatically moves or deletes older items based on rules you set. This article explains how to configure AutoArchive for your entire mailbox and for individual folders. You will learn to set age limits, choose … Read more
Your Outlook inbox can quickly fill with promotional emails from stores and services. These messages clutter your view and hide important communications. You can use Outlook’s Rules feature to identify and remove them automatically. This article explains how to create a rule that deletes promotional emails as they arrive. Key Takeaways: Automatically Deleting Promotional Emails … Read more
You receive many emails that require a later response or action. Without a system, these tasks can be forgotten in your crowded inbox. Outlook provides a built-in flagging feature to visually mark and track these items. This article explains how to use flags, set custom reminders, and manage your follow-up list. Key Takeaways: Using Outlook … Read more
You need to ensure you never miss an email from a key client, manager, or team member. Outlook can automatically mark messages from specific people as high importance and alert you. This article explains how to create a rule that applies visual flags and can trigger notifications for emails from chosen senders. Key Takeaways: Setting … Read more
Rules you create in the new Outlook for Windows may not run as expected. This happens because the new Outlook uses a different rules engine than the classic desktop application. Your rules might be missing, fail silently, or not trigger on incoming messages. This article explains the root cause and provides steps to rebuild your … Read more
You may have opened the new Outlook for Windows and found your custom Quick Steps are gone. This happens because the new Outlook is a different application that does not automatically import all settings from the classic desktop version. Your automation shortcuts for moving mail or creating calendar events are not transferred. This article explains … Read more
You create an HTML signature in the new Outlook for Windows, but it appears as plain text or loses its formatting. This happens because the signature editor may not fully support complex HTML or CSS. This article provides steps to fix signature formatting and ensure it applies correctly to your messages. Key Takeaways: Fixing HTML … Read more
You may have relied on VBA macros in the classic Outlook app to automate repetitive tasks. The new Outlook for Windows, based on the web platform, does not support VBA or COM add-ins. This architectural change means your old automation scripts will not run. This article explains why VBA is unavailable and provides a step-by-step … Read more
You have created a set of rules to organize your inbox in the new Outlook for Windows. You need to move these rules to another computer or share them with a colleague. Rules are stored locally on your device and are not synced with your Microsoft 365 account. This article explains how to save your … Read more
Your email signature on the Outlook mobile app may not appear or may apply to the wrong account. This happens because the app uses a single default signature for all accounts by design. This article explains how to set up and manage distinct signatures for each email account on your mobile device. Key Takeaways: Managing … Read more