You receive an email that requires follow-up by a specific date. Instead of leaving it in your inbox or manually creating a task, Outlook lets you convert that email into a task with the due date already filled in. This feature copies the email content into a new task and sets a due date based … Read more
Outlook can suggest short replies to emails you receive, saving time on routine responses. This feature uses AI to analyze incoming messages and offers three pre-written reply options. The Suggested Replies toggle is available in Outlook for Microsoft 365 and Outlook on the web, but it only works when your mailbox language is set to … Read more
You want to add a poll directly inside an Outlook email so recipients can vote without leaving their inbox. The Loop Poll component is a Microsoft 365 feature that creates a live, interactive poll that updates in real time when recipients respond. This article explains how to insert a Loop Poll component into an email … Read more
When you type @Name in an Outlook email, the name should appear highlighted in blue and a notification should appear in the recipient’s inbox. If the name does not highlight or the mention notification fails to trigger, the feature is not working as intended. This problem usually occurs because the Outlook client is out of … Read more
When you reply to an email in Outlook, the message format usually matches the original email. But if you regularly correspond with a specific domain that requires plain text replies, you may want to automate this setting. Outlook does not offer a built-in per-domain reply format rule. However, you can achieve this by combining a … Read more
When you modify a meeting in Outlook and click the Send Update button, a dialog box sometimes includes the option Send Update Only to Added or Deleted Attendees. This option does not appear every time you update a meeting. Understanding when this option appears helps you avoid sending unnecessary updates to attendees whose schedules have … Read more
When you compose a new email in Outlook, the Bcc field is hidden by default. You have to click Options > Show Bcc or press Alt + B each time you start a new message. This wastes time if you send multiple emails that require blind carbon copy recipients. The cause is a per-message setting … Read more
When you send an email to a distribution list in Outlook, the program may automatically expand the list into its individual members before sending. This behavior fills the To field with dozens or hundreds of names, making the message harder to read and potentially exposing private email addresses to all recipients. The cause is a … Read more
You may need to send an email that contains sensitive business information but do not want to use full encryption. Outlook includes a built-in sensitivity label feature that lets you mark an email as Confidential, Internal, or other classifications without applying message encryption. This label appears as a banner in the recipient’s email client and … Read more
When you send an email from Outlook, replies normally go to the address in the From field. But sometimes you need replies to arrive at a different email address for just one message. This is called overriding the Reply-To header. The Reply-To field tells the recipient’s email client where to send the reply instead of … Read more