When you send mail from Outlook or a Microsoft 365 tenant, recipients may see DKIM failures in their email headers. This usually happens because the DKIM selector value in your email does not match the public key published in your domain's DNS. The mismatch causes receiving mail servers to mark your messages as suspicious or … Read more
You need to send an email with voting buttons in Outlook so recipients can vote on a proposal, meeting time, or decision without leaving their inbox. Outlook includes a built-in polling feature that adds Approve, Reject, or custom buttons to any message. This article explains how to add voting buttons to an email, how to … Read more
When you use the “Reply with Meeting” feature in Outlook, the new meeting request automatically uses a default duration of 30 minutes. This default can cause scheduling problems if your organization frequently holds 60-minute or 90-minute meetings. You need to change a setting in Outlook Options to adjust this default duration to match your typical … Read more
You want a specific email to stay at the top of your Outlook inbox every time you open the program. The built-in flagging system moves emails to a separate list, and sorting by date buries older messages. Outlook does not have a permanent pin feature that survives closing and reopening the application. This article explains … Read more
You want to delay the reappearance of an email until a precise time you choose. Outlook’s built-in snooze feature lets you hide a message and bring it back to your inbox at a specific date and time. This article explains how to snooze individual emails for a custom time using the desktop app, web app, … Read more
You receive an email that requires follow-up by a specific date. Instead of leaving it in your inbox or manually creating a task, Outlook lets you convert that email into a task with the due date already filled in. This feature copies the email content into a new task and sets a due date based … Read more
Outlook can suggest short replies to emails you receive, saving time on routine responses. This feature uses AI to analyze incoming messages and offers three pre-written reply options. The Suggested Replies toggle is available in Outlook for Microsoft 365 and Outlook on the web, but it only works when your mailbox language is set to … Read more
You want to add a poll directly inside an Outlook email so recipients can vote without leaving their inbox. The Loop Poll component is a Microsoft 365 feature that creates a live, interactive poll that updates in real time when recipients respond. This article explains how to insert a Loop Poll component into an email … Read more
When you type @Name in an Outlook email, the name should appear highlighted in blue and a notification should appear in the recipient’s inbox. If the name does not highlight or the mention notification fails to trigger, the feature is not working as intended. This problem usually occurs because the Outlook client is out of … Read more
When you reply to an email in Outlook, the message format usually matches the original email. But if you regularly correspond with a specific domain that requires plain text replies, you may want to automate this setting. Outlook does not offer a built-in per-domain reply format rule. However, you can achieve this by combining a … Read more