You try to request access to a file or folder in OneDrive, but the approval request is sent to a former manager who no longer works at your company. This happens because the file owner’s direct manager was set in the past and has not been updated in the Microsoft 365 directory. This article explains … Read more
When you share a file from OneDrive with someone outside your organization, that person receives a direct link that works immediately. But you might later need to revoke that access entirely — not just stop sharing, but remove the external user’s ability to reach the file through any saved link. This article explains how to … Read more
You run a OneDrive permission report for a shared folder or file expecting a complete list of who has access. The report shows direct user and group permissions but never includes access granted through sharing links. This happens because the OneDrive permission report is designed to show explicit permissions only, not link-based access. This article … Read more
When a user transfers to a new department, their OneDrive access and permissions may not update automatically. The former department’s team members can still see files they should no longer access, and the new department’s users might be missing the required permissions. This happens because OneDrive permission inheritance is tied to user and group memberships, … Read more
When you create a folder in OneDrive and share it with others, you expect to control every permission setting. But many folder owners report that the Advanced Permissions option is grayed out or missing entirely. This happens because OneDrive uses a simplified permission model that hides advanced NTFS-style permissions by default. This article explains why … Read more
You need to give another person access to your OneDrive files but you want to keep full ownership and control. OneDrive for Business does not have a built-in delegate feature like a shared mailbox in Exchange. However, you can grant access to specific files or folders without transferring ownership using sharing permissions and the Microsoft … Read more
You set a file in OneDrive to private, expecting only you to see it. Yet someone else can open that file without your permission. This happens when the private file lives inside a parent folder that is shared with other people. OneDrive folder sharing permissions override individual file permissions by default. This article explains why … Read more
When a former employee or external collaborator leaves your organization, their user account often remains in OneDrive sharing permissions. These leftover entries are called orphaned users. They appear as names without email addresses or with a grayed-out profile picture in the Manage Access pane. Orphaned users create a security risk because the permissions are still … Read more
When running a Microsoft Entra access review for OneDrive, you may see entries labeled as “Unknown” in the principal column. These entries appear for users, groups, or service principals that existed at the time the review was created but have since been deleted from the tenant. This article explains why these unknown principals appear, what … Read more
When an employee leaves your organization, you must verify that their OneDrive files remain accessible to the right people after their account is disabled. Without a permissions check, shared files and folders can become orphaned, leaving critical business data locked away. The root cause of this problem is that OneDrive permissions are tied to the … Read more