Free and Busy sharing in Google Calendar can support scheduling without exposing ordinary event titles and descriptions. Use it when someone needs availability rather than detailed access. Review broader permissions too, because a narrow personal grant does not necessarily override a wider calendar exposure.
Choose availability-only access
On a computer, open the intended calendar’s Settings and sharing. Under Shared with, add or locate the person and choose See only free/busy (hide details). Check the exact address and save or send the change through the displayed controls.
Review the complete permission context
Inspect public and organization-wide access settings as well as the individual’s grant. Google’s current guidance says broader calendar permissions take priority when grants conflict. For example, an event-details public calendar is not made availability-only for someone simply by giving that person a narrower individual permission.
Individual event visibility also has specific behavior. Do not promise that one calendar-level setting explains every event labeled Public or every stronger permission held by a manager.
Verify the recipient view
Check representative ordinary events through the intended audience context when possible. Confirm that titles and descriptions are not exposed through the access route you reviewed. Keep working-location visibility in mind, since its documented sharing behavior differs from a private event’s details. Availability sharing is useful for meeting coordination, but it should be described narrowly rather than as a guarantee that no information can be found through guests, resource calendars, existing exports, or unrelated sharing permissions. Recheck broader grants after changes.
References
Reviewed against the linked official product guidance on November 4, 2026. Features, limits, screen labels, and access can vary by account, platform, region, and organization policy.