When you add a new member to a Notion workspace, the invitation remains in a pending state until the recipient accepts it. Pending invitations can clutter your member list and cause confusion about who has actual access. This article explains how to view, resend, or cancel pending member invitations in Notion. You will learn the exact steps to keep your workspace membership clean and up to date.
Key Takeaways: Managing Pending Notion Invitations
- Settings & Members > Members > Invite: Send a new invitation to a person who has not yet joined your workspace.
- Settings & Members > Members > Pending tab: View all invitations that have not been accepted yet.
- Cancel invitation button: Revoke a pending invitation so the recipient can no longer join the workspace.
Understanding Pending Member Invitations in Notion
Notion sends an email invitation when you add a new member to your workspace. The invitation remains pending until the recipient clicks the join link in the email or accepts the invitation through their Notion account. Pending invitations do not count toward your workspace member limit, but they do appear in the member list until accepted or canceled.
Workspace owners and admins can manage pending invitations. You can resend an invitation if the recipient did not receive the email, or cancel it if you added the wrong person or changed your mind. Notion does not automatically expire pending invitations. They stay in the pending state indefinitely unless you remove them manually.
You must be a workspace owner or admin to manage invitations. Guest invitations follow the same process but appear in a separate section under Settings & Members.
Steps to View and Manage Pending Invitations
Follow these steps to find pending invitations and take action on them.
- Open Settings & Members
In the left sidebar, click the workspace name at the top. From the dropdown, select Settings & Members. If you use the desktop app, you can also press Ctrl + , on Windows or Cmd + , on Mac to open settings directly. - Go to the Members tab
In the settings window, click the Members tab on the left. You will see a list of all current members with their names, email addresses, and roles. - Click the Pending tab
Above the member list, you will see two tabs: Active and Pending. Click Pending to see all invitations that have not been accepted yet. Each pending invitation shows the email address of the invited person and the date the invitation was sent. - Resend or cancel an invitation
Hover over a pending invitation row. A three-dot menu icon appears on the right. Click it to see two options: Resend Invitation and Cancel Invitation. Choose Resend Invitation to send a fresh email. Choose Cancel Invitation to revoke the invitation. A confirmation dialog appears when you cancel. Click Cancel Invitation again to confirm.
After canceling, the invitation disappears from the Pending list. The recipient can no longer join your workspace using that invitation link. If you need to invite the same person again, you must send a new invitation from the Invite button in the Members tab.
Common Issues with Pending Invitations
Invitation email never arrived
If the recipient did not receive the invitation email, first check the email address in the Pending tab for typos. Then use the Resend Invitation option. Ask the recipient to check their spam folder. Notion sends invitations from no-reply@notion.so. Some corporate email servers block external emails. If the problem persists, the recipient can join by going to notion.so/login and accepting the workspace invitation from their account dashboard.
Cannot see the Pending tab
If you are a workspace member but not an owner or admin, the Pending tab does not appear. Only workspace owners and admins can view and manage pending invitations. Contact your workspace owner to request admin access or ask them to manage the invitation for you.
Canceled invitation still shows as pending
After canceling an invitation, the Pending tab may take a few seconds to update. Refresh the page by clicking the browser refresh button or pressing F5. In the desktop app, close and reopen the Settings & Members window. If the invitation still appears, log out and log back in to your Notion account.
Invited guest does not appear in Pending tab
Guest invitations appear in a separate section. In Settings & Members, click the Guests tab on the left. Then click the Pending tab at the top to see pending guest invitations. The management options — Resend and Cancel — work the same way as for members.
Notion Member Roles and Invitation Permissions Compared
| Role | Can invite members | Can manage pending invitations |
|---|---|---|
| Workspace Owner | Yes | Yes |
| Workspace Admin | Yes | Yes |
| Workspace Member | No | No |
| Guest | No | No |
Workspace owners can transfer ownership to another member. Admins have all management rights except deleting the workspace. Members and guests cannot invite new people or manage pending invitations. If you need to give someone the ability to manage invitations, change their role to Admin in the Members tab.
Conclusion
You can now view, resend, and cancel pending member invitations in Notion using the Settings & Members menu. Check the Pending tab regularly to remove invitations for people who no longer need access. To prevent clutter, cancel old invitations before sending new ones to the same person. For faster access, use Ctrl + , or Cmd + , to open settings directly from any page.