How to Set Up Teamspaces in a Notion Workspace

You want to organize your Notion workspace so different teams see only the pages they need. Teamspaces let you separate projects, departments, or client work into isolated sections within one workspace. This article explains how to create, configure, and manage teamspaces so your team stays focused and your content stays secure.

What Are Teamspaces and Why Use Them?

Teamspaces are top-level sections within a Notion workspace that act as separate containers for pages and databases. Each teamspace has its own set of members and permissions. This means the Marketing team can have a Marketing teamspace, the Engineering team can have an Engineering teamspace, and no one accidentally sees content they should not see.

Before you set up teamspaces, you need a Notion workspace with at least two members. The workspace owner or an admin with full workspace settings access can create and manage teamspaces. Teamspaces are available on all Notion plans, but some permission settings differ between Free, Plus, Business, and Enterprise plans.

How Teamspaces Differ from Shared Pages

A shared page is any page you invite a person to. A teamspace is a container that holds multiple pages and databases. When you add a member to a teamspace, they automatically get access to all content inside that teamspace unless you set individual page restrictions. This makes teamspaces ideal for departments or projects that need a dedicated area without sharing the entire workspace.

Steps to Create and Configure a Teamspace

1. Open Workspace Settings
   Click Settings & Members in the left sidebar. If you do not see this option, you may not have admin permissions. Ask your workspace owner to grant you admin access.
2. Navigate to Teamspaces
   In the Settings & Members menu, click the Settings tab. Scroll down to the Teamspaces section. Click the Show button next to Teamspaces if it is collapsed.
3. Create a New Teamspace
   Click the + New Teamspace button. A dialog box appears. Enter a name for the teamspace, for example “Marketing” or “Product Development.” Optionally add a description that tells members what this teamspace is for.
4. Set Teamspace Permissions
   After naming the teamspace, you see a permissions menu. Choose one of these options:
   – Full Access: Members can create, edit, delete, and manage pages and databases inside the teamspace.
   – Can Edit: Members can create and edit content but cannot delete the teamspace itself or change its settings.
   – Can View: Members can read content but cannot make changes.
   Select the option that fits your team’s workflow.
5. Invite Members to the Teamspace
   Click Add Members. A search box appears. Type the name or email of a person already in your workspace. You can also type an email address to invite someone new. Repeat this for each person you want to add. Click Add to confirm.
6. Adjust Individual Member Permissions
   After adding members, you see a list. Next to each member’s name, click the permission dropdown. You can change each person’s access level independently. For example, give a manager Full Access and a contractor Can View.
7. Add Content to the Teamspace
   Go back to your workspace. In the left sidebar, you see the new teamspace listed under Teamspaces. Click its name. Click the + icon to add a page or database. Any content you create here is automatically available to all teamspace members based on their permissions.

Managing Teamspaces After Setup

Once your teamspace is live, you can return to Settings & Members > Settings > Teamspaces to edit it. Click the teamspace name to rename it, change its description, or update permissions. You can also remove a member by clicking the three-dot menu next to their name and selecting Remove.

To delete a teamspace entirely, click the three-dot menu next to the teamspace name and select Delete. Deleting a teamspace removes all pages and databases inside it. Notion will ask you to confirm this action because it cannot be undone.

Common Mistakes and Limitations to Avoid

Teamspace Permissions Do Not Override Page-Level Permissions

If you set a teamspace member to Can View but then share a specific page inside that teamspace with Can Edit permissions, the page-level permission takes precedence. This can cause confusion if you expect the teamspace permission to control all content. Always check both teamspace and page permissions when troubleshooting access issues.

You Cannot Move Pages Between Teamspaces Directly

Notion does not offer a Move to Teamspace option. To move a page from one teamspace to another, you must duplicate the page in the target teamspace and delete the original. Note that page history and comments do not transfer during duplication.

Teamspace Visibility for Non-Members

Non-members cannot see a teamspace in the left sidebar. However, if someone shares a direct link to a page inside a teamspace, a non-member can request access. To prevent this, set the teamspace to Private in the teamspace settings. Private teamspaces require explicit invitation for any access.

Free Plan Limitations

On the Free plan, you can create up to 10 teamspaces. Each teamspace can have an unlimited number of members, but you cannot use advanced permission settings like guest access with restricted views. Upgrade to Plus or Business for those features.

Notion Plan Features: Teamspace Capabilities Compared

Feature	Free	Plus	Business
Maximum teamspaces	10	Unlimited	Unlimited
Guest access with restricted views	No	Yes	Yes
Teamspace-level permission groups	No	No	Yes
Page analytics per teamspace	No	No	Yes

Now you can create teamspaces that keep your Notion workspace organized and secure. Start by setting up one teamspace for a pilot team, then expand as your needs grow. Use the keyboard shortcut Ctrl + Shift + N on Windows or Cmd + Shift + N on Mac to quickly create a new page inside any teamspace.