How to Print Word Envelopes With Custom Logo and Address Block

Printing envelopes in Word with your company logo and a formatted address block saves time and ensures a professional look for every mailing. The Envelopes and Labels tool in Word can handle this task, but many users struggle to insert a logo without distorting the layout or aligning the text correctly. This article explains how to set up a custom envelope template that includes both a logo graphic and a correctly positioned delivery address block. You will learn the exact steps to design, save, and print your branded envelopes.

Understanding the Envelope Printing Feature in Word

The Envelopes and Labels tool in Word is located under the Mailings tab. It lets you type a delivery address and a return address, then prints that information directly onto an envelope. The tool also provides envelope size options, font formatting, and feed method settings. When you add a custom logo, you are essentially inserting an image into the return address area of the dialog. The logo must be sized and positioned so it does not overlap the delivery address block or extend beyond the envelope margins. You can save the entire setup as a new template to reuse for future mailings.

Steps to Create a Custom Envelope With Logo and Address Block

Follow these steps to design and print an envelope that includes your company logo and a properly formatted address block. The process uses the built-in Envelopes dialog, not a manual page layout.

1. Open the Envelopes Dialog
   Open a blank document in Word. Go to the Mailings tab and click Envelopes in the Create group. The Envelopes and Labels dialog opens.
2. Select the Correct Envelope Size
   In the Envelopes dialog, click Options. On the Envelope Options tab, open the Envelope size dropdown. Choose your envelope size, such as Size 10 for a standard business envelope. Click OK.
3. Insert Your Custom Logo
   In the Envelopes dialog, click inside the Return address box. Press Enter a few times to create space for the logo. Go to the Insert tab, click Pictures, then choose This Device. Select your logo file and click Insert. The logo appears at the cursor position.
4. Position and Resize the Logo
   Click the logo to select it. Drag a corner handle inward to reduce the size to about 1 to 1.5 inches wide. Right-click the logo and choose Wrap Text > Square. Drag the logo to the top-left corner of the return address area. Adjust its position so it sits next to the text lines.
5. Format the Return Address Text
   Type your company name and address below or beside the logo. Select the text and use the Home tab to change the font, size, and alignment. Typical return address text uses 10-point font.
6. Enter the Delivery Address
   In the Delivery address box, type the recipient’s name and address. To use an address from your Outlook contacts, click the Address Book icon. Word automatically positions the delivery address in the standard location for the selected envelope size.
7. Format the Delivery Address Block
   Click the Font option in the Delivery address section of the dialog. Change the font style and size. For a professional look, use 12-point bold or a serif font. Click OK.
8. Preview and Adjust the Layout
   Click Add to Document to place the envelope at the top of a new document. Review the layout. If the logo overlaps the delivery address, return to the Envelopes dialog and adjust the logo size or position. You can also move the delivery address manually in the document.
9. Save the Envelope as a Template
   After finalizing the design, go to File > Save As. Choose Word Template as the file type. Name the template something like “Custom Envelope Logo.” Click Save. Now you can open this template from File > New > Personal for every mailing.
10. Print the Envelope
    Insert an envelope into your printer’s manual feed tray or the correct paper tray. Go to File > Print. Under Settings, choose the envelope size you selected. Click Print.

Common Mistakes When Printing Custom Envelopes

The Logo Shifts or Disappears After Closing the Document

This happens when the logo is not anchored to the return address text. Right-click the logo, select Wrap Text > Square, then right-click again and choose Size and Position. On the Position tab, set the horizontal and vertical anchor to the paragraph. This locks the logo to the return address text.

The Delivery Address Prints Outside the Envelope Window

Word positions the delivery address based on the envelope size you selected. If you changed the envelope size after entering the address, the position may reset. Always choose the envelope size in the Options dialog before typing the address. If the address still appears in the wrong place, click Add to Document and drag the text box manually.

The Envelope Feeds Incorrectly in the Printer

Go to Mailings > Envelopes > Options > Printing Options. Select the correct feed method for your printer model. For most printers, choose Face up or Face down and the correct tray. Test with a plain sheet of paper folded to envelope size before printing on the actual envelope.

Envelope Printing: Custom Template vs Add-in Comparison

Item	Custom Word Template	Third-Party Envelope Add-in
Cost	Free with Word	Often paid, subscription or one-time fee
Setup time	10–15 minutes	5–10 minutes
Logo integration	Manual insert and position	Automatic placement in preset fields
Address block formatting	Full control via Font dialog	Limited to add-in options
Reusability	Save as template; edit per mailing	Saved within add-in settings
Learning curve	Requires basic Word skills	Minimal, but adds another toolbar

Now you can print envelopes that carry your company logo and a clean address block without using external software. Save your custom envelope template and reuse it for each mailing batch. For frequent mailings, consider creating a second template with a different logo or return address layout to switch between departments or brands.