Notion AI is an optional add-on that provides writing assistance, summarization, and Q&A features. If you manage a workspace where only some team members need AI access, you may want to restrict it to control costs or maintain focus. This article explains how to disable Notion AI for specific members using workspace-level settings and member management. You will learn the exact steps to revoke AI access from individual users while keeping it enabled for others.
Key Takeaways: Disabling Notion AI Per Member
- Settings & Members > Plans: View your workspace AI subscription and member count to confirm who currently has AI access.
- Settings & Members > People > Member Roles: Change a member from AI-enabled to standard by removing the AI add-on from their seat.
- Billing > AI Usage: Monitor per-member AI usage to verify that access has been revoked successfully.
Understanding Notion AI Access and Member-Level Control
Notion AI is billed per member per month. When you enable AI for your workspace, every member who holds an AI seat can use the feature. Workspace owners and admins can manage which members have an AI seat by adjusting their plan or add-on settings. This is done through the workspace settings panel, not through individual page permissions. The control is binary: a member either has the AI add-on or does not. There is no granular option to turn AI off for specific pages or databases. To disable AI for a specific member, you must remove the AI add-on from their seat in the billing or member management section. This action does not affect other members and can be reversed at any time.
Steps to Disable Notion AI for a Specific Member
Follow these steps to remove Notion AI access from an individual member. You must be a workspace owner or admin to change member settings.
- Open Workspace Settings
In the left sidebar, click Settings & Members. This opens the workspace configuration panel. - Go to the People Section
In the settings menu, click People. A list of all workspace members appears with their roles and AI status. - Find the Target Member
Scroll or search for the member you want to restrict. Look at the AI column — a check mark means they currently have AI access. - Open the Member’s Drop-Down Menu
Click the three-dot icon at the right end of the member’s row. A menu with options such as Edit Access or Manage AI appears. - Remove the AI Add-On
Select Remove AI or Remove AI Add-On. The exact wording depends on your workspace plan. Confirm the change in the dialog box that appears. - Verify the Change
Return to the People list. The AI column for that member should now show a dash or empty space. The member will lose AI access immediately; they will see a message when trying to use Notion AI features.
If You Cannot Find the AI Option in Member Settings
Some workspace configurations hide the AI management option from the People page. If you do not see an AI column or a Remove AI option, use the billing section instead.
- Open Billing Settings
Go to Settings & Members and click Plans or Billing depending on your plan type. - View AI Add-On Details
Scroll to the Notion AI section. You will see the total number of AI seats purchased and a list of members using those seats. - Remove a Member from AI Seats
Click the edit icon next to the AI seat count. Uncheck the member you want to disable. Save the changes. - Confirm in Member List
Go back to the People page and verify the member no longer has an AI indicator.
Common Issues When Disabling Notion AI for Specific Members
Member Still Shows AI Access After Removal
If a member retains the AI indicator after you remove it, the change may not have saved. Repeat the steps and ensure you click Save or Confirm in the dialog. If the problem persists, refresh the page or log out and log back in.
Remove AI Option Is Grayed Out
This occurs when you are not a workspace owner or admin. Only owners and admins can modify AI access for other members. Contact your workspace owner to make the change.
Member Can Still Use AI After Removal
AI access is tied to the member’s session. Ask the member to log out of Notion and log back in. This forces the new permissions to take effect. If the issue continues, check that the member does not have a separate personal workspace with AI enabled. Workspace-level AI removal only affects the workspace where you made the change.
Notion AI Access Management: Workspace Owner vs Admin vs Member
| Role | Can Disable AI for Others | Can See AI Usage |
|---|---|---|
| Workspace Owner | Yes | Yes |
| Admin | Yes | Yes |
| Member | No | No |
Only workspace owners and admins can disable Notion AI for specific members. Members cannot modify their own AI access or view the AI status of others. If you need to grant or revoke AI access and are not an owner or admin, request the change from a workspace manager.
Limitations and Things to Avoid
Disabling Notion AI for a member does not remove any AI-generated content they previously created. That content remains in the workspace. Also, if a member is part of a group plan that includes AI, removing their individual AI seat may not work if the group plan overrides per-member settings. In that case, you must adjust the group plan or remove the member from the group. Avoid changing a member’s role to Guest to restrict AI access — guest accounts cannot use Notion AI at all, but this also removes their ability to edit pages that require a full member role. Use the AI add-on removal method instead to keep their editing permissions intact.
You can now disable Notion AI for specific members by using the People page or billing settings. Verify the change by checking the AI column in the member list. For precise control over AI costs and access, consider managing AI seats through your workspace plan rather than manually removing individual members. A useful next step is to review your monthly AI usage report in the Billing section to ensure only the intended members are using AI features.