Notion offers two billing cycles for its workspace plans: monthly and yearly. Choosing between them affects your total cost, cash flow, and commitment period. Many users wonder whether the yearly discount is worth locking in for 12 months. This article compares the pricing, savings, and trade-offs of Notion’s yearly versus monthly billing for each plan tier. You will learn exactly how much you save per year and which option fits your team’s budget and flexibility needs.
Key Takeaways: Notion Yearly vs Monthly Billing
- Settings & Members > Plans > Change Plan: Switch between monthly and yearly billing at any time, but changes take effect at the next billing cycle.
- Yearly billing saves 16% to 18%: You pay for 10 months but get 12 months of service on Plus, Business, and Enterprise plans.
- Monthly billing offers no contract: Cancel or downgrade at any time without paying for unused months, ideal for short-term projects.
How Notion Billing Works: Monthly and Yearly Cycles
Notion charges per workspace member per month or per year. The billing cycle applies to every member on the workspace, including guest accounts that count toward the member limit. When you choose yearly billing, Notion charges the full annual amount upfront. Monthly billing charges you every 30 days from your sign-up date. Both cycles include the same features for each plan tier. The only difference is the total cost and the payment schedule.
Notion does not offer a free plan for teams. The Free plan is limited to personal use. Workspace plans start at Plus. All paid plans include unlimited pages, file uploads up to 5 MB per file on Plus and 50 MB on Business, and version history. The billing cycle does not affect storage limits, guest permissions, or admin controls.
Plan Tiers and Base Pricing
Notion has three paid workspace tiers: Plus, Business, and Enterprise. Plus costs $10 per member per month when billed monthly. Business costs $18 per member per month when billed monthly. Enterprise pricing is custom and negotiated directly with Notion sales. Yearly billing reduces the per-member cost: Plus drops to $8 per member per month, Business drops to $15 per member per month. Enterprise discounts vary by contract.
When the Billing Cycle Starts and Ends
Your billing cycle starts on the day you upgrade from Free to a paid plan. If you switch from monthly to yearly, the change applies at the start of your next billing period. Notion does not prorate the remaining days in your current month. You can downgrade from yearly to monthly only after the current year ends. Notion sends an invoice to the workspace owner’s email after each successful charge.
Steps to Switch Between Monthly and Yearly Billing
- Open Workspace Settings
Go to Settings & Members in the left sidebar. Click on the Plans tab. - Review Your Current Plan
Look at the Current Plan section. It shows your plan name, billing cycle, and next charge date. - Click Change Plan
A dialog opens with all available plans. Below each plan name, you see the monthly and yearly pricing options. - Select Yearly or Monthly
Click the radio button for the billing cycle you want. The total shown updates to reflect the per-member cost multiplied by your current member count. - Confirm the Change
Click Confirm Change. Notion applies the new billing cycle at the start of your next billing period. You receive an email confirmation.
Cost Comparison: Yearly vs Monthly by Plan
The table below shows the exact per-member cost and annual total for a 10-member workspace on each plan. Enterprise pricing is excluded because it is custom.
| Plan | Monthly (per member) | Yearly (per member) | Annual cost for 10 members (monthly) | Annual cost for 10 members (yearly) | Yearly savings |
|---|---|---|---|---|---|
| Plus | $10 | $8 | $1,200 | $960 | $240 (20%) |
| Business | $18 | $15 | $2,160 | $1,800 | $360 (16.7%) |
Common Misconceptions About Notion Billing
Yearly billing locks you into a contract
Yearly billing is not a contract. You pay upfront for 12 months of service. You cannot get a refund for unused months if you cancel early. However, you can still use the workspace until the end of the paid year. After the year ends, you can switch to monthly or downgrade to Free.
Adding a member mid-cycle changes the billing date
Adding a member does not reset your billing date. Notion charges a prorated amount for the new member from the day they join until the next billing date. On the next billing date, the new member’s full rate applies. This behavior is the same for both monthly and yearly billing.
You can mix billing cycles within one workspace
Notion does not allow mixed billing cycles. All members on a workspace share the same billing cycle. If you need different payment schedules for different teams, create separate workspaces.
Yearly vs Monthly: Which One Should You Choose?
| Factor | Yearly | Monthly |
|---|---|---|
| Total cost | Lower per member per month | Higher per member per month |
| Upfront payment | Full annual amount due at once | Smaller monthly charges |
| Flexibility to cancel | Must wait until the year ends | Cancel any time with no penalty |
| Best for | Stable teams with long-term projects | Startups, short-term teams, or testing |
Yearly billing saves you money if you know you will use Notion for at least 12 months. Monthly billing costs more but gives you the freedom to change plans or cancel without losing unused funds. If your team size fluctuates often, monthly billing may be safer because you can add and remove members without worrying about unused prepaid seats.
You now know the exact cost difference between Notion’s yearly and monthly billing cycles. For a 10-person team on the Plus plan, yearly billing saves $240 per year. To switch your workspace, go to Settings & Members > Plans > Change Plan. If you manage multiple teams, consider creating separate workspaces to mix billing cycles for different budget needs.