You might want to rename your Notion workspace to match a new team name, a rebranded project, or simply to keep your account organized. Notion stores the workspace name in your account settings, and changing it is a straightforward process available to workspace owners. This article explains exactly where to find the rename option, who can perform it, and what happens to existing content after the name changes.
Key Takeaways: Renaming a Notion Workspace
- Settings & Members > Settings > Workspace Name: The exact path to locate the rename field in your Notion account.
- Only a workspace owner can rename: Guests and members see the workspace name but cannot edit it.
- Workspace URL does not change: Renaming the workspace has no effect on the shared link or subdomain of your workspace.
What Happens When You Rename a Notion Workspace
The workspace name is a label that appears in the top-left corner of the Notion sidebar and in browser tabs when you are signed in. It is also shown to other members of the workspace in their sidebar and in shared page headers. Changing this name does not affect any of the following: existing pages, databases, templates, permissions, integrations, or billing plans. The workspace URL, which is the unique subdomain like yourworkspace.notion.site, remains unchanged. Only the display name updates across all members’ views within a few seconds after saving.
Who Can Rename the Workspace
Only users with the Owner role in a Notion workspace can rename it. If you are a member, guest, or admin (without owner status), the rename option is grayed out or hidden. To verify your role, go to Settings & Members > People and check the label next to your name. If you see “Owner,” you can proceed. If not, ask an owner to perform the rename or to promote you to owner first.
What the New Name Must Follow
Notion does not impose strict character limits on workspace names, but very long names may be truncated in the sidebar. The name can include letters, numbers, spaces, and most special characters. Avoid using purely numeric names or names that resemble system messages, as these can confuse other members.
Steps to Rename a Notion Workspace
Follow these steps from a desktop browser or the Notion desktop app. The mobile app also works, but the menu labels differ slightly.
- Open Settings & Members
Click your workspace name in the top-left corner of the left sidebar. From the dropdown menu, select Settings & Members. This opens the workspace configuration panel. - Go to the Workspace General Tab
In the left pane of the Settings & Members window, click Settings. The General tab displays by default. Here you see fields for Workspace Name, Workspace Icon, and Workspace Domain. - Edit the Workspace Name Field
Click the pencil icon or directly inside the text field next to Workspace Name. Delete the current name and type the new name. The change is not saved until you confirm. - Save the New Name
Click the Save button below the text field. A confirmation toast appears at the bottom of the screen indicating the name has been updated. All members see the new name within seconds.
Common Issues When Renaming a Notion Workspace
I Cannot See the Workspace Name Field
If the Workspace Name field is missing or grayed out, you are not an owner of that workspace. Check your role under Settings & Members > People. If you are the only person in the workspace, you are automatically the owner. If you joined a workspace created by someone else, request owner access or ask the current owner to rename it.
The Old Name Still Shows After Saving
Rarely, the sidebar or browser tab may cache the old name. Force-refresh the Notion page by pressing Ctrl+F5 on Windows or Cmd+Shift+R on Mac. If the problem persists, sign out of Notion and sign back in. The new name should appear after re-authentication.
I Accidentally Renamed the Wrong Workspace
If you have multiple workspaces under one account and renamed the wrong one, simply repeat the steps above to change it back to the previous name. There is no undo button, but you can rename as many times as needed. No data is lost during a rename.
Notion Workspace Name vs Workspace URL vs Teamspace
| Item | Workspace Name | Workspace URL (Domain) | Teamspace |
|---|---|---|---|
| Description | The display label seen in the sidebar and browser tab | The unique subdomain used to access the workspace via a browser | A section within a workspace for organizing related pages |
| Can be renamed? | Yes, by the workspace owner | No, once set it is permanent | Yes, by any member with edit permissions |
| Affects content? | No | No | No |
| Where to change it | Settings & Members > Settings > Workspace Name | Not changeable after creation | Right-click the teamspace name in the sidebar > Rename |
Renaming the workspace is a simple label change. The workspace URL is set during workspace creation and cannot be edited later. Teamspaces are internal folders that any member with permissions can rename independently of the workspace name.
After renaming, you can also customize the workspace icon by clicking the current icon in Settings & Members > Settings > Workspace Icon and selecting a new emoji or uploading a custom image. This helps members quickly identify the workspace in the workspace switcher.