If you need to separate personal projects from team tasks or manage multiple clients in Notion, creating a new workspace is the solution. A workspace in Notion is a self-contained environment with its own pages, databases, members, and settings. This article explains what a workspace is, the prerequisites for creating one, and the exact steps to set up an additional workspace. You will also learn how to switch between workspaces and avoid common setup mistakes.
Key Takeaways: Creating a New Notion Workspace
- Settings & Members > Workspace > Create Workspace: The main menu path to start a new workspace from your current account.
- Workspace switcher in the top-left corner: Click the current workspace name to open a dropdown and select any workspace you belong to.
- Email domain verification for Business plans: Required if you want to claim a domain for team workspaces; personal workspaces do not need this.
What Is a Notion Workspace and Why Create a New One
A Notion workspace is the top-level container for all your content, members, and integrations. Every Notion account starts with one personal workspace. When you create a new workspace, you get a fresh set of pages, a separate sidebar, and its own member list. Your existing pages and databases are not copied — the new workspace starts empty.
People create additional workspaces for several reasons. You might want a dedicated workspace for a side project without mixing it with work pages. Freelancers often create separate workspaces for each client. Teams use multiple workspaces to isolate sensitive data or to test new templates before deploying them to the main team workspace.
Each workspace has its own billing. Free workspaces support unlimited pages but limit file uploads to 5 MB per file. Paid plans (Plus, Business, Enterprise) add guest access, higher file upload limits, and advanced permissions. You can upgrade a workspace independently from your other workspaces.
Before you create a workspace, you need a Notion account. If you do not have one, sign up at notion.so with an email address or Google account. You can create up to five free workspaces with one account. Business and Enterprise plans do not have a hard limit, but each workspace requires its own subscription.
Steps to Create a New Workspace in Notion
Follow these instructions to create a new workspace from the Notion web app or desktop app. The process is identical on Windows, macOS, and the browser version.
- Open Settings & Members
Click your profile picture or avatar in the top-right corner of the Notion window. From the dropdown menu, select Settings & Members. This opens the settings panel on the left side of the screen. - Go to the Workspace tab
In the settings panel, click the Workspace tab. This section shows your current workspace name, plan type, and the option to create a new workspace. - Click Create Workspace
Scroll down to the bottom of the Workspace section. Click the Create Workspace button. A new dialog box appears asking for the workspace name. - Enter a workspace name
Type a descriptive name for the new workspace. The name can be changed later from the same settings page. Click Create to confirm. - Wait for the workspace to load
Notion creates the workspace and switches you to it automatically. The sidebar shows an empty page titled “Getting Started.” You can delete this page or use it as a template for your new content.
After creation, you can invite members, set up integrations, and start building pages. To leave the new workspace and return to your original one, use the workspace switcher in the top-left corner of the sidebar.
Common Mistakes and Limitations When Creating Workspaces
I cannot find the Create Workspace button
The Create Workspace button is only visible if you are an owner of the current workspace. If you are a member or guest of a team workspace, the option is hidden. Switch to a workspace where you have owner permissions, or create the workspace from a personal workspace that you own.
My new workspace is on the Free plan but I need more features
Each workspace has its own billing plan. To upgrade the new workspace, go to Settings & Members > Plans and select a paid plan. Upgrading one workspace does not affect other workspaces under your account.
I want to copy pages from my old workspace to the new one
Notion does not copy content when you create a new workspace. To move pages, duplicate the page in the original workspace, then click the Move To option in the page menu and select the target workspace. Alternatively, export the page as HTML or Markdown and import it into the new workspace.
The workspace name is already taken
Workspace names must be unique across all Notion. If the name you chose is already used, Notion appends a number to the name automatically. You can rename the workspace later from Settings & Members > Workspace > Workspace Name.
| Item | Free Workspace | Plus Workspace |
|---|---|---|
| Maximum workspaces per account | 5 | Unlimited with separate subscriptions |
| File upload limit per file | 5 MB | Unlimited |
| Guest access | Not available | Available |
| Version history | 7 days | 30 days |
Creating a new workspace in Notion gives you a clean environment for organizing content separate from your existing work. Use the workspace switcher in the top-left corner to jump between workspaces in seconds. If you need to move content later, use the Move To option in the page menu rather than re-creating pages manually. For teams, consider setting up a Business workspace to claim a custom email domain and enforce security policies across all members.