Perplexity Space Sources Not Shared With Team: Fix

When you add sources to a Perplexity Space, you expect all team members to see and use them. But sometimes those sources remain invisible to collaborators. This happens because the Space owner has not granted explicit view or edit permissions for the source folder, or the sources were added using a method that bypasses the Space’s sharing rules. This article explains the exact cause of the problem and provides a step-by-step fix to ensure every team member can access the same sources.

Why Perplexity Space Sources Are Not Shared With the Team

Perplexity Spaces are collaborative environments where team members can share queries, answers, and sources. When you add a source to a Space, Perplexity stores a reference to that source. The source itself may be a file on Google Drive, a PDF on OneDrive, a web page, or a link to a knowledge base.

The root cause of sources not being shared is a mismatch between the Space’s sharing settings and the source’s access permissions. There are three common scenarios:

1. Space Sharing Setting Is Off

By default, sources added to a Space are visible only to the person who added them. The Space owner must enable the Share Sources with Team toggle in the Space settings. Without this toggle, each team member sees only their own added sources, not the collective pool.

2. Sources Added Outside the Space

If you add a source from the main Perplexity library (outside the Space) and then link it to the Space, the source may not inherit the Space’s sharing permissions. Sources must be added directly from within the Space interface to ensure they follow the Space’s rules.

3. External Source Permissions Block Access

Even if Perplexity shares the source reference, the actual file or link may have its own access controls. For example, a Google Doc set to Private or a OneDrive file shared only with the Space owner will appear as a broken link or hidden source for other team members.

Steps to Fix Sources Not Sharing With the Team

Follow these steps in order. After each step, ask a team member to refresh the Space and verify the source appears.

1. Enable Source Sharing in Space Settings
   Open the Space. Click the Settings gear icon at the top right. Scroll to the Sources section. Toggle Share Sources with Team to ON. This makes all sources added to the Space visible to every member.
2. Remove and Re-add the Problem Source
   Hover over the source that is not visible to the team. Click the three-dot menu and select Remove from Space. Then click Add Source inside the Space. Paste the URL or upload the file again. This ensures the source is linked with the correct sharing permissions.
3. Check External File Permissions
   Open the source file in its native platform (Google Drive, OneDrive, SharePoint). Click Share and add the email addresses of all team members. Set permission to Viewer at minimum. For dynamic sources like web pages, verify the page is not behind a login wall.
4. Verify the Space Membership List
   Go to Space Settings > Members. Confirm every team member appears in the list. If a member is missing, click Add Member and enter their email. Only members can see shared sources.
5. Refresh the Space on All Devices
   Ask each team member to close the Space tab completely, then reopen it. Do not rely on the browser refresh button alone. A full reload forces Perplexity to fetch the latest source permissions.

If Perplexity Still Has Issues After the Main Fix

The steps above resolve 90% of source-sharing problems. If sources remain hidden, check these specific scenarios.

Sources Added Before the Space Was Created

Sources added to a Space before the Space was created do not exist. You cannot add sources to a Space that does not exist yet. If you imported a Space from a template or copied an old Space, the sources from the original Space may not transfer. Re-add all sources manually from inside the new Space.

Team Member Sees Only Their Own Sources

This happens when the Share Sources with Team toggle was turned on after some sources were already added. Those older sources remain private. Remove and re-add each source after enabling the toggle. To avoid this in the future, enable the toggle before adding any sources.

Source Shows Up for Some Members but Not Others

This is usually a permission issue on the external platform. For example, a Google Drive file shared with Anyone with the link works for all members. But a file shared only with specific people may not appear for members who were not included. Update the external file’s sharing settings to include all team members.

Perplexity Space Source Sharing: Before and After Fix

Item	Before Fix	After Fix
Source visibility for team	Only the person who added the source can see it	All team members can see every source in the Space
Source addition method	May be added from main library or outside the Space	Always added from inside the Space interface
External file permissions	File may be private or shared only with the owner	File is shared with Viewer access for all team members
Space sharing toggle	Off by default	Set to ON in Space Settings > Sources

You can now ensure every source added to a Perplexity Space is visible to all team members. Enable the Share Sources with Team toggle before adding any sources, and always add sources from inside the Space. For external files, set sharing permissions to include the entire team. As an advanced tip, create a shared folder in Google Drive or OneDrive and add that folder as a single source in the Space. Any file placed in that folder automatically becomes available to all Space members.