How to Track Copilot Assisted Meeting Replies in Outlook

You want to see which attendees replied using Copilot suggestions in Outlook meeting invites. Microsoft 365 Copilot can draft reply messages for meeting acceptances, tentative responses, and declines. This article explains how to enable tracking and view Copilot-assisted replies in your Outlook calendar and inbox.

Copilot in Outlook uses AI to generate suggested replies for meeting responses. When an attendee uses a Copilot suggestion, Outlook can log that event. You need the correct settings and permissions to see this data.

This guide covers the feature overview, step-by-step configuration, and how to interpret the tracking results. You will learn to identify Copilot-generated replies and review them in the meeting tracking pane.

How Copilot-Assisted Meeting Replies Work in Outlook

Microsoft 365 Copilot in Outlook can suggest reply text when an attendee responds to a meeting invitation. The attendee sees a Copilot-generated draft and can send it as-is or edit it before sending. When the attendee sends a Copilot-assisted reply, Outlook records the event in the meeting tracking system and optionally in the Microsoft 365 audit log.

To track these replies, you need three components:

• A Microsoft 365 subscription that includes Copilot for Microsoft 365 licenses for both you and the attendees.
• Outlook desktop (Microsoft 365 version) or Outlook on the web with Copilot enabled.
• Administrator consent to enable Copilot data in audit logs if you want organization-wide reporting.

The tracking feature does not require any special add-in. It uses the existing meeting tracking pane and the Microsoft 365 audit log. If your organization has disabled Copilot or restricted audit logging, you will not see Copilot-specific data.

Steps to Enable and View Copilot-Assisted Meeting Replies

Follow these steps to configure Outlook to track Copilot-assisted replies and then view them.

Step 1: Enable Tracking Options in Outlook

1. Open Outlook and go to File > Options
   In Outlook desktop, click File in the top-left corner, then click Options at the bottom of the left pane.
2. Select the Mail tab
   In the Options dialog, click Mail in the left navigation list.
3. Scroll to the Tracking section
   Scroll down until you see the heading Tracking.
4. Check both checkboxes
   Check Process requests and responses on arrival and Process receipts on arrival. These settings ensure Outlook automatically records every meeting response, including those generated by Copilot.
5. Click OK
   Click OK to save the changes and close the Options dialog.

Step 2: Send a Meeting Invitation

1. Create a new meeting
   Click Calendar in the navigation bar, then click New Meeting on the Home tab.
2. Add attendees and send
   Enter the required attendees in the To field, set the subject, time, and location, then click Send.

Step 3: View the Tracking Pane for Copilot-Assisted Replies

1. Open the meeting in your calendar
   Double-click the meeting instance in your calendar to open it.
2. Click the Tracking button
   On the Meeting tab, in the Show group, click Tracking. The tracking pane opens on the right side of the window.
3. Identify Copilot-assisted replies
   Look for the Copilot icon or label next to a response. If an attendee used a Copilot-generated reply, a small sparkle icon appears beside their name and response status. Hover over the icon to see the tooltip: Reply was assisted by Copilot.

Step 4: Generate an Audit Log Report for Organization-Wide Tracking

If you are a Microsoft 365 administrator and want to see all Copilot-assisted replies across the organization, use the audit log.

1. Sign in to the Microsoft 365 Admin Center
   Go to admin.microsoft.com and sign in with an account that has the Global Admin or Audit Log role.
2. Go to Compliance > Audit
   In the left navigation, expand Compliance, then click Audit.
3. Search for Copilot activity
   Under Activities, type Copilot and select Copilot interaction from the list. Set the date range to cover the period you want to review.
4. Click Search
   Click Search to run the query. The results show each Copilot interaction, including meeting reply assistance. Export the results to a CSV file for further analysis.

If You Cannot See Copilot-Assisted Reply Data

No Copilot icon appears in the tracking pane

The attendee may not have a Copilot license, or the attendee edited the Copilot draft before sending. If the attendee modified the reply text, Outlook does not mark it as Copilot-assisted. Ensure all attendees have active Copilot for Microsoft 365 licenses.

The Tracking button is grayed out

This happens when the meeting is not a standard calendar item. For example, meetings from a shared mailbox or a public folder do not support tracking. Create the meeting from your own mailbox.

Audit log returns no Copilot results

Audit logging must be enabled for your organization. Go to the Microsoft 365 Admin Center, navigate to Compliance > Audit, and click Start recording user and admin activity if it is not already on. It can take up to 24 hours for audit data to appear.

Tracking Pane vs Audit Log: Key Differences

Item	Tracking Pane	Audit Log
Access	Any Outlook user with meeting organizer rights	Microsoft 365 administrators only
Scope	Single meeting instance	All Copilot activity across the organization
Copilot indicator	Sparkle icon next to the response	Copilot interaction event type
Data retention	Until the meeting is deleted or the calendar is cleaned	90 days by default, up to 365 days with an add-on license
Export format	Not exportable	CSV or JSON

Both tools show whether a reply was assisted by Copilot. Use the tracking pane for per-meeting checks and the audit log for organization-wide reporting.

You can now view which attendees used Copilot to reply to your meeting invitations. Start by enabling the tracking options in Outlook and sending a test invitation to a colleague who has Copilot. For deeper analysis, ask your IT administrator to run an audit log search. To get the most accurate data, remind attendees not to edit Copilot-generated replies before sending them.