Word TOC

You want a table of contents where Heading 1 entries use one font and Heading 2 entries use a different font. Word’s built-in TOC links each entry level to a specific paragraph style. By default, these styles inherit font settings from the Normal style, so all levels look the same. This article shows you how … Read more

You add a new heading to your Word document, update the Table of Contents, and the new heading does not appear. The TOC still shows the old structure. This happens because Word’s TOC field does not always refresh its underlying data when new headings are inserted in the same editing session. The issue is tied … Read more

When you add citations directly into a Word document using the built-in citation tool, Word stores each source in a hidden XML field. You can then generate a complete bibliography at the end of your document with a single command. This article explains how to insert citation tags, manage your source list, and create a … Read more

After you edit a document, add or remove text, or change margins, Word automatically repaginates. An index you built before those changes may now show page numbers that point to the wrong location. This happens because Word’s index fields store the page number at the time the index was generated, not a dynamic link to … Read more

You may need a table of contents that shows only major section headings while hiding subsections. By default, Word builds a TOC from every heading formatted with a built-in heading style. This behavior can create a long TOC that buries your top-level structure under too many subheadings. This article explains how to use custom TOC … Read more

You add captions to figures or tables in a Word document, and after a section break the numbering starts over at 1. This happens because Word treats each section as a separate numbering sequence by default. The cause is the chapter number or restart numbering setting tied to section breaks. This article explains why the … Read more

You created a table of contents in Word with hyperlinks that work perfectly in the document. But when you export to PDF, the page numbers are there while the clickable links vanish or break. This happens because Word’s default TOC hyperlinks use internal bookmarks that PDF exporters sometimes strip or fail to map. This article … Read more

When you paste a citation from EndNote into Word, the text sometimes loses its formatting and appears as plain text instead of the correct citation style. This happens because the field codes that link the citation to EndNote are not transferred correctly during a standard paste operation. The citation tags become disconnected from their style … Read more

When you print a Word document that contains a Table of Contents, cross-references, or other fields, those fields may still show old page numbers and outdated text. Word does not automatically refresh every field before printing unless you tell it to. This article shows you how to set Word to update all fields automatically each … Read more

When you apply a new style to a document, the horizontal line that separates footnotes from the main text may vanish entirely. This often happens because the footnote separator is controlled by a hidden paragraph style that can be overwritten or deleted when you modify the Footnote Text style or apply a theme. In this … Read more