As a SharePoint administrator, you need a consistent process when users request new sites. Without a governance checklist, sites can be created with excessive permissions, no owner contact information, and no content retention rules. This leads to sprawl, security risks, and compliance gaps. This guide provides a complete governance checklist you can implement for every … Read more
As a SharePoint site owner, you are responsible for keeping your site organized, secure, and easy to use. Without a clear plan, new sites quickly become cluttered with outdated content, broken permissions, and lost files. A governance checklist gives you a repeatable set of rules and tasks to apply every time you create a site. … Read more
When a business team requests a new SharePoint site, the default process often lacks structure. Without a governance checklist, site owners may skip critical settings like external sharing limits, retention policies, or permission reviews. This leads to security gaps, content sprawl, and wasted time later. This article provides a practical, step-by-step workflow for creating a … Read more
When you delete a Microsoft Teams team, its associated SharePoint site often remains in the SharePoint admin center. These orphaned sites continue to consume storage and may expose content to users who still have access. You need a method to identify these sites so you can delete or repurpose them. Orphaned sites occur because SharePoint … Read more
When you delete a Microsoft Teams team, its connected SharePoint site is not always removed. This leaves orphaned sites that consume storage and may expose sensitive data. SharePoint owners need a reliable method to detect these orphaned sites after a Teams cleanup. This article explains why orphaned sites occur and provides a step-by-step checklist to … Read more
External sharing in Microsoft 365 can expose sensitive data if not configured correctly. Many organizations have hundreds of SharePoint sites, each with its own sharing level. Without a centralized review, you risk oversharing with anonymous users or blocking legitimate collaboration. This article explains how to audit external sharing settings across all sites using the SharePoint … Read more
As a SharePoint site owner, you need to know who outside your organization can access your content. External sharing settings can vary by site and by tenant. This can lead to unintended access if not reviewed regularly. This article provides a practical checklist to review and update external sharing settings across all your SharePoint sites. … Read more
You need to find all site owners across your SharePoint environment for an audit or cleanup task. PowerShell is the fastest way to pull this data, but running the wrong command or missing a parameter can give you incomplete results or errors. This article explains the common mistakes when using PowerShell to list SharePoint site … Read more
SharePoint site collection owners change often. You need a fast way to see who owns each site in your tenant. Manual checks in the browser take too long for many sites. PowerShell gives you a single command to list all site owners. This article shows you the exact PowerShell commands to use and a checklist … Read more
You need to get your SharePoint environment ready before Microsoft 365 Copilot can work safely and effectively. Without preparation, Copilot may surface outdated, overly broad, or incorrect information from sites with weak permissions. This article provides a governance checklist covering site access, content management, and policy settings so you can deploy Copilot with confidence. Key … Read more