How to Set Member Permissions in a Perplexity Space

When you create a Perplexity Space, you control who can view, edit, or manage the shared knowledge base. Without proper permissions, team members may accidentally delete sources or change focus settings. This article explains how to assign the correct permission level to each member of your Perplexity Space. You will learn the difference between Viewer, Editor, and Admin roles and how to change them in a few clicks.

Understanding Perplexity Space Permissions

A Perplexity Space is a shared workspace where you can save sources, ask questions, and organize research with a team. Each space has three permission levels that determine what a member can do.

Viewer Role

Viewers can read all content in the space. They see saved sources, past queries, and answers. Viewers cannot add new sources, change settings, or invite others. This role is best for stakeholders who only need to review the research.

Editor Role

Editors can add and remove sources, run new queries, and edit the space description. They cannot change permissions or delete the space. Use this role for team members who contribute content regularly.

Admin Role

Admins have full control. They can change member roles, invite new members, edit space settings, and delete the space. The person who creates a space automatically becomes the first Admin. You should assign this role to only one or two trusted people to avoid accidental changes.

Before setting permissions, make sure you are the Admin or owner of the space. If you are not, ask the current Admin to change your role first.

Steps to Change Member Permissions in a Perplexity Space

Follow these steps to modify the permission level of any member in your Perplexity Space. You can complete the process in under one minute.

1. Open your Perplexity Space
   Log in to Perplexity.ai and go to your Spaces list. Click the name of the space where you want to change permissions.
2. Click the Members tab
   In the space view, find the tab bar near the top. Click Members to see the list of everyone who has access to this space.
3. Locate the member you want to change
   Scroll through the list or use Ctrl+F on Windows or Command+F on Mac to search for a specific name or email address.
4. Open the role dropdown for that member
   Next to the member’s name, you will see a dropdown menu showing their current role: Viewer, Editor, or Admin. Click the dropdown to expand the options.
5. Select the new role
   Choose Viewer, Editor, or Admin from the list. The change saves automatically. You do not need to click a separate save button.
6. Verify the change
   The dropdown now shows the new role. If you changed someone to Admin, they will see an Admin badge next to their name in the members list.

To remove a member entirely, click the three dots menu next to their name and select Remove from space. This action cannot be undone. The removed member loses all access to the space content.

Common Mistakes When Setting Permissions

I Cannot Change a Member’s Role

Only Admins can change roles. If the dropdown is grayed out or missing, you are a Viewer or Editor. Ask the space Admin to upgrade your role first.

I Accidentally Set Someone as Admin

Open the Members tab and change their role back to Editor or Viewer immediately. If you are no longer an Admin because the other person removed you, you must ask them to restore your access.

I Want to Transfer Ownership to Another Person

Perplexity does not have a direct transfer ownership button. Instead, set the target person as Admin, then ask the original Admin to leave the space. The remaining Admin becomes the de facto owner. If you need the original Admin to stay, keep them as a regular Admin.

New Members Cannot See the Space After Invitation

Check that you invited them using the correct email address linked to their Perplexity account. Also confirm that you did not accidentally set their role to Viewer if they need Editor access. The member must accept the invitation from their email inbox.

Permission Level	View Content	Add Sources	Change Roles	Delete Space
Viewer	Yes	No	No	No
Editor	Yes	Yes	No	No
Admin	Yes	Yes	Yes	Yes

Now you can manage member permissions in any Perplexity Space. Start by reviewing your current members list and adjusting roles so each person has the access they need. For large teams, assign only one or two Admins to reduce the risk of accidental deletions. If you need to revoke access for a departing team member, use the Remove option in the Members tab rather than changing their role to Viewer.