You need to export several Notion pages at once but the app only offers a page-by-page export option. Notion does not include a native bulk-export button for multiple selected pages. This article explains how to use Notion’s built-in workspace export feature to download all pages in a workspace or a specific folder in one operation.
You can export an entire workspace or a single database view that contains links to the pages you want. The export includes Markdown, HTML, or PDF formats and keeps page hierarchy intact. This method saves time when migrating content or creating backups.
This guide covers the workspace-level export, the database-based export method, and common issues you may encounter during the process.
Key Takeaways: Exporting Multiple Notion Pages at Once
- Settings & Members > Settings > Export entire workspace: Downloads all pages in your workspace as a single ZIP file
- Database view with linked pages: Export a database that contains links to the pages you want to include
- Markdown format for text compatibility: Best format for preserving formatting and importing into other tools
How Notion Workspace Export Handles Multiple Pages
Notion does not offer a checkbox-select-and-export feature for arbitrary pages. The only way to export multiple pages in one action is to use the workspace-level export or to export a database that links to those pages. The workspace export downloads every page in your workspace, including subpages, databases, and media files, into a single ZIP archive. This archive preserves the folder structure from your sidebar.
If you want to export only a subset of pages, you can move those pages into a dedicated database or a specific section of the workspace before exporting. Alternatively, you can create a database view that lists all target pages and export that database. The export formats available are Markdown, HTML, and PDF. Markdown is recommended for text-heavy content because it retains most formatting and can be imported into tools like Obsidian, Joplin, or Git-based documentation systems.
The export process does not include page permissions or comments. It also does not include file attachments that are hosted outside Notion, such as Google Drive links. You must download any external files separately.
Steps to Export an Entire Workspace or a Specific Folder
- Open workspace settings
Click Settings & Members in the left sidebar. Then click Settings in the top navigation bar. Scroll down to the Export section. - Choose export format and scope
Click Export entire workspace. A dialog appears. Select Markdown & CSV, HTML, or PDF. Markdown is best for text and database content. Choose whether to include content from all pages or only specific folders. If you want only a subset, move those pages into a single folder first. - Start the export
Click Export to begin. Notion prepares a ZIP file. Depending on the number of pages, this may take several minutes. You receive a download link via email or directly in the browser if the file is small. - Extract the ZIP file
Once downloaded, extract the ZIP archive on your computer. Inside you see folders named after your sidebar sections. Each page is saved as a separate file with its subpages nested in subfolders.
Steps to Export Only Specific Pages Using a Database
- Create a database that links to target pages
Create a new database page. Add a Relation column. Link each target page to a row in this database. Alternatively, use a Linked database view that points to an existing database containing the pages you want. - Export the database
Open the database page. Click the three-dot menu in the top-right corner. Select Export. Choose Markdown & CSV, HTML, or PDF. The export includes all rows and their linked page content. - Verify the exported files
Extract the ZIP file. Each row becomes a separate folder containing its page content and any attached files. The CSV file contains the database properties.
If the Export Fails or Produces Incomplete Results
Export ZIP file is empty or missing pages
This usually happens when the export times out due to a very large workspace. Reduce the scope by moving unwanted pages to a separate workspace or deleting them. Then retry the export. If the issue persists, contact Notion support through the help menu.
Exported files show broken links or missing images
Notion exports internal page links as relative paths. If you open a Markdown file outside its folder, the links break. Keep the entire ZIP folder structure intact. Images embedded in Notion are exported as separate files inside a folder named after the page. If images are missing, check that you selected Include content from all pages in the export dialog.
Database export does not include linked page content
Only the database rows and their properties are exported. To include the full content of linked pages, you must use the workspace-level export or move those pages into the database itself as child pages.
| Export Method | What Gets Exported | Best For |
|---|---|---|
| Workspace export | All pages, subpages, databases, and media | Full backup or migration |
| Database export | Selected rows and their properties | Exporting a specific set of linked pages |
Workspace export gives you the complete content but includes everything. Database export gives you control over which pages are included but may miss linked page content. Choose based on your need for completeness versus selectivity.
You can now export multiple Notion pages in one operation using the workspace export or a database export. Start by moving the pages you want into a single folder or database. Use Markdown format for maximum compatibility with other tools. For large workspaces, export in smaller batches to avoid timeouts. After exporting, verify the ZIP file contents before deleting any original pages.