A file smart chip provides a compact reference to another Google file in a Google Doc. It links to the file and exposes a preview workflow; it does not copy the target document’s full contents into the current report.
Insert the file reference
- Type the at sign at the intended location.
- Enter the file name or useful search keywords.
- Select the correct file from the suggestions.
- Inspect the chip’s preview and open the target to verify it.
Check similar filenames carefully. A working draft and an approved final report may have nearly identical titles, so verify distinctive content and version context.
Keep access expectations explicit
A link to another file does not guarantee that every reader of the current document can open the target. Check the intended audience without broadening the source file’s permissions unnecessarily.
If readers need a particular conclusion from the linked material, summarize it accurately in the current document with appropriate source context. Do not assume they will obtain essential instructions from a preview they may not be able to use.
Maintain the reference
Review important file chips before final delivery. The target may have changed since the link was inserted, or the document may now need a fixed approved version instead of an evolving working file.
Inspect a PDF or Word export separately to see how the reference is represented. Retain meaningful surrounding text so the link remains understandable outside the live editor. A file chip is a navigation aid, not evidence that the target’s contents were reviewed, copied, approved, or made available to the entire destination audience.
References
Reviewed against the linked official product guidance on November 3, 2026. Features, limits, screen labels, and access can vary by account, platform, region, and organization policy.