How to Switch Between Multiple Notion Workspaces

If you use Notion for both personal projects and your job, you likely have more than one workspace. Switching between them can be confusing if you do not know the correct method. Notion organizes workspaces under a single account but keeps their content completely separate. This article explains the two ways to switch workspaces on desktop and web, and how to avoid accidentally opening the wrong one.

How Notion Workspaces Work Under One Account

Notion allows you to create or join multiple workspaces using the same email address. Each workspace has its own pages, databases, members, and permissions. Your account profile, including your name and avatar, is shared across all workspaces, but the content inside each workspace is completely isolated. This means you cannot move a page from one workspace to another by dragging — you must use the duplicate or move-to feature.

When you log in to Notion, the application remembers the last workspace you used. It opens that workspace by default on your next visit. The workspace name appears at the top of the left sidebar, just below the search bar. If you belong to more than one workspace, a small downward arrow icon appears next to the workspace name.

There is no limit to the number of workspaces you can join under one account. However, each workspace enforces its own plan limits for guest count, file upload size, and version history. Switching between them does not log you out — it simply changes the active context.

Methods to Switch Between Notion Workspaces

You can switch workspaces using the sidebar dropdown, the settings menu, or a keyboard shortcut. All methods work on the desktop app for Windows and Mac, and on the web version. The mobile app uses a slightly different approach, which is covered separately below.

Method 1: Use the Sidebar Workspace Dropdown

1. Locate the workspace name in the left sidebar
   At the very top of the left sidebar, you see your current workspace name. It appears in bold text. Next to it is a small downward arrow if you have multiple workspaces.
2. Click the workspace name or the arrow
   A dropdown list opens showing all workspaces you belong to. Each entry shows the workspace name and its plan type (Free, Plus, Business, or Enterprise).
3. Click the workspace you want to switch to
   Notion immediately loads that workspace. The sidebar, pages, and database views all update to show the content of the selected workspace.

This method is the fastest for frequent switching. The dropdown stays open until you make a selection or click outside it.

Method 2: Use the Keyboard Shortcut

1. Press Ctrl + Shift + W on Windows or Cmd + Shift + W on Mac
   A dialog appears in the center of the screen titled Switch Workspace. It lists all your workspaces with their plan badges.
2. Type part of the workspace name to filter
   Start typing the name of the workspace you want. The list filters as you type, making it fast to find a workspace with many entries.
3. Press Enter to select the highlighted workspace
   Notion switches to that workspace immediately. The shortcut works in both the desktop app and the web version.

The keyboard shortcut is ideal for power users who prefer not to use the mouse. It works from any page within the current workspace.

Method 3: Use the Settings Menu

1. Open Settings & Members
   Click Settings & Members in the left sidebar. On the web version, you may need to click the three-dot menu at the top right of the sidebar first.
2. Go to the Workspace section
   In the left panel of the settings window, click Workspace. The workspace name and plan type appear at the top of the right panel.
3. Click the Switch Workspace button
   This button is located below the workspace name. It opens the same workspace switcher dialog as the keyboard shortcut.
4. Select the target workspace and click Switch
   Click the workspace you want, then click the Switch button. Notion reloads the interface with the new workspace active.

Use this method when you are already in Settings to adjust workspace preferences and need to check another workspace afterward.

Switching Workspaces on the Notion Mobile App

1. Tap the workspace name at the top of the screen
   On iOS and Android, the workspace name appears at the top center of the main screen. Tap it to open the workspace list.
2. Swipe or tap to select a different workspace
   The list shows all workspaces. Tap the one you want. The app switches to that workspace and shows its pages.

The mobile app does not support the keyboard shortcut. You must use the touch-based workspace selector.

Common Switching Mistakes and How to Avoid Them

I Clicked a Workspace But Nothing Changed

If you click a workspace in the dropdown and the page content does not update, the workspace may have been deleted or your access may have been removed. Check with the workspace owner. If you still see the workspace listed but cannot access it, log out and log back in.

I Accidentally Opened the Wrong Workspace and Cannot Find My Pages

Each workspace stores its own pages. If you switch to a workspace and your personal pages are missing, you are in the wrong workspace. Use the switcher again to return to your personal workspace. To avoid confusion, rename each workspace with a distinct label such as Personal, Work, or Client Name.

The Workspace Dropdown Does Not Show All My Workspaces

The dropdown only shows workspaces associated with the email address you used to log in. If you have a second account with a different email, you must log out and log in with that email. Notion does not merge workspaces from different accounts.

Notion Workspace Switching Methods Compared

Feature	Sidebar Dropdown	Keyboard Shortcut
Platform support	Desktop, web, mobile	Desktop and web only
Steps required	2 clicks	1 key combo + Enter
Filtering capability	No	Yes, type to filter
Access from any page	Yes	Yes

You can now switch between any of your Notion workspaces using the sidebar dropdown, the keyboard shortcut Ctrl + Shift + W (Windows) or Cmd + Shift + W (Mac), or the Settings menu. For daily use, the sidebar dropdown is the most direct method. If you manage more than five workspaces, use the keyboard shortcut to filter by name and switch faster. Rename each workspace with a clear label in Settings & Members > Workspace to avoid confusion when switching.