New Outlook vs Classic Outlook Teammates Calendars: Where to Find It

When you switch from Classic Outlook to the New Outlook for Windows, one of the first things you may notice is that the Teammates Calendars feature has moved. In Classic Outlook, these calendars appeared automatically in the navigation pane under the People you manage section. In New Outlook, the same shared calendars are available but located in a different part of the interface. This article explains the exact location of Teammates Calendars in both versions and shows you how to access them in New Outlook.

How Teammates Calendars Work in Classic Outlook

In Classic Outlook, the Teammates Calendars feature is part of the Exchange delegation system. When your manager or another user grants you delegate access to their mailbox and calendar, Classic Outlook automatically adds their calendar to a section called People you manage in the Calendar navigation pane. This section appears below your own calendar and any shared calendars you have added. The feature is designed for administrative assistants, executive assistants, or anyone who manages another person’s calendar. It does not require manual setup for each calendar — once delegate permissions are configured on the Exchange server, the calendars appear automatically. You can expand or collapse the Teammates Calendars group and see the availability of each person at a glance.

Where Teammates Calendars Appear in New Outlook

New Outlook for Windows does not include a dedicated Teammates Calendars or People you manage group in the navigation pane. Instead, all shared calendars, including those from your manager or team members, appear under the Shared calendars section in the Calendar view. This section lists calendars that you have opened manually or that have been automatically added based on your delegate permissions. If you have delegate access to a manager’s calendar, that calendar may appear here automatically after you open it the first time. However, New Outlook does not group these calendars into a separate section labeled “Teammates.” The calendars appear in alphabetical order alongside other shared calendars you have added.

How to Access Your Manager’s Calendar in New Outlook

To open a manager’s or teammate’s calendar in New Outlook, follow these steps. You need delegate or reviewer permissions on the target mailbox for the calendar to appear.

1. Open New Outlook Calendar
   Click the Calendar icon in the left navigation bar. The icon looks like a small calendar page.
2. Locate the Shared calendars section
   In the left pane below your own calendar, look for the heading Shared calendars. If you do not see it, scroll down or click the ellipsis icon next to the Calendar heading and select Shared calendars.
3. Open the teammate calendar
   If the calendar appears in the Shared calendars list, click it to add it to your view. If it does not appear, click Add calendar at the top of the left pane, then select Add from directory. Type the person’s name, select their entry, and click Add. The calendar now appears under Shared calendars.

Manual vs Automatic Calendar Discovery in New Outlook

One key difference between Classic and New Outlook is how calendars are discovered. In Classic Outlook, delegate permissions automatically populate the Teammates Calendars group. In New Outlook, delegate permissions still grant access, but the calendar does not appear automatically in the navigation pane. You must manually add the calendar the first time using the Add from directory method. After you add it once, New Outlook remembers the calendar and shows it under Shared calendars every time you open the Calendar view. If you close and reopen Outlook, the calendar remains in the list. This behavior is by design and applies to all shared calendars, not just those from managers or team members.

If Teammates Calendars Still Do Not Appear

Delegate permissions are not configured

If you cannot see your manager’s calendar even after adding it manually, the most likely cause is that delegate permissions are not set up on the Exchange server. Contact your Exchange administrator or your manager to confirm that you have at least Reviewer level access to the manager’s calendar. Without this permission, the calendar will not open even if you add it from the directory.

You are using a personal Microsoft account

Teammates Calendars and delegate access require a work or school account connected to Microsoft 365 or Exchange Online. Personal accounts like Outlook.com, Gmail, or Yahoo do not support delegate permissions. If you are using New Outlook with a personal account, you cannot add a teammate calendar using delegate access. Instead, ask the person to share their calendar with you using the Share command in Outlook, which sends a sharing invitation to your personal email address.

New Outlook version is outdated

New Outlook receives updates regularly. If the Shared calendars section does not appear or the Add from directory option is missing, update New Outlook to the latest version. Click File > Office Account > Update Options > Update Now. After the update, restart Outlook and check the Calendar view again.

Item	Classic Outlook	New Outlook
Teammates Calendars group	Appears automatically under People you manage in Calendar navigation pane	No separate group — calendars appear under Shared calendars after manual addition
Automatic discovery	Yes — delegate permissions populate the group automatically	No — you must add the calendar manually the first time
How to add a teammate calendar	Right-click the People you manage group and select Open Shared Calendar	Click Add calendar > Add from directory and type the person’s name
Persistence after restart	Calendars remain in the group after restart	Calendars remain in Shared calendars after restart
Delegate permission required	Yes	Yes

Now you can locate and open Teammates Calendars in New Outlook by adding them manually from the directory. If you manage multiple people’s calendars, consider creating a calendar group in New Outlook to organize them. Right-click Shared calendars and select New calendar group to group your manager’s and team members’ calendars together. This workaround replaces the automatic Teammates Calendars group from Classic Outlook.